Tutoring invoice template
An invoice for tutoring: one line for each session with the date, the subject and how long it ran, and materials at cost. Fill in your own and save it as a PDF.
Opens in the free invoice generator. No account, and nothing you type is sent anywhere.
What to put on it
- The student’s name
- The person paying is often not the person you teach, and a family may have more than one student with you.
- Each session’s date and length
- One line per session. Parents check the dates against their own calendar before they pay.
- The subject or topic
- A few words on what the session covered doubles as a progress note.
- Missed sessions, if you charge for them
- A late cancellation billed under your policy goes on its own line, labeled as such.
Per session or per month
Tutors bill after each session, at the end of the month, or in advance for a package of sessions. A package is a flat-fee line: “Eight one-hour sessions, November”. Monthly invoices list each session that took place.
Cancellation policy
If you charge for late cancellations, say so before the first session and repeat the policy in the notes of your invoice. A charge the family already knew about rarely causes trouble.
Questions
More on writing invoices in the guides.
How do I make an invoice for tutoring?
List each session on its own line with the date, the student’s name, the subject and the length, at your hourly rate. Add materials you bought as separate lines, then the total, the due date and how to pay.
Should I invoice per session or monthly?
Monthly is less paperwork for both sides and is the common choice for regular students. Per-session invoices suit occasional or one-off lessons.
How do I bill for a package of sessions?
As a single flat-fee line that names the number of sessions and the period: “Eight one-hour sessions, November”. Send it before the first session if the package is paid in advance.
Related templates
Beyond a template
Have the lines written from your notes.
A template still leaves the writing to you. With a free Sandglass account you paste the notes you kept, a time-tracker export or a git log, enter your hours and rate, and it drafts the dated lines. Then it emails the invoice and tracks whether it was paid.