Graphic design invoice template
An invoice for design work: concepts and revisions on dated lines, a set of deliverables at a price each, and a license passed on at cost.
Opens in the free invoice generator. No account, and nothing you type is sent anywhere.
What to put on it
- Rounds of revisions
- Say how many were done: “with two rounds of changes”. If your agreement includes a set number, extra rounds go on their own line.
- What was delivered
- Name the files: final logo in print and web formats, a brand sheet, six templates. It closes the question of what the client now has.
- Licenses and stock at cost
- Fonts, stock photos and printing go on separate lines at the amount you paid, apart from your design fee.
- Usage, if it is limited
- If the client is licensing the work for a set use instead of owning it outright, a short note on the invoice avoids an argument later.
Hourly work and fixed-price pieces
Designers often mix the two: exploration and revisions by the hour, a logo package or a set of templates at a fixed price. On one invoice, the hours go on dated lines and each fixed-price piece on a line with a quantity and a price.
Deposits
Many designers ask for part of the fee before starting. Bill the deposit as its own invoice with a flat-fee line. On the final invoice, list the full work and show the deposit as an amount already paid.
Questions
More on writing invoices in the guides.
How do I invoice for a logo design?
If it was a fixed price, use one line with the price and a description of what is included: the number of concepts, rounds of revisions and final file formats. If it was hourly, use dated lines for the concept work, the revisions and the final files.
Should I charge for revisions?
Set a number of included rounds in your agreement, then bill rounds beyond it by the hour. On the invoice, put the extra rounds on their own line so the client can see why the total grew.
Can I add stock photos and fonts to a design invoice?
Yes, as expenses on their own lines at the amount you paid. If the license is in your name and can’t be transferred, say so in the description.
Related templates
Beyond a template
Have the lines written from your notes.
A template still leaves the writing to you. With a free Sandglass account you paste the notes you kept, a time-tracker export or a git log, enter your hours and rate, and it drafts the dated lines. Then it emails the invoice and tracks whether it was paid.