Photography invoice template
An invoice for a shoot: the session as a flat fee, editing by the hour, retouching per image, and travel at cost. Fill in your own and save it as a PDF.
Opens in the free invoice generator. No account, and nothing you type is sent anywhere.
What to put on it
- The shoot date and place
- Put them on the session line. A client with several shoots a year needs to know which one this invoice is for.
- How many images
- The number of final images delivered, and the price per image if you charge that way.
- How the images may be used
- If you license your images instead of handing over all rights, state the use on the invoice: where, for how long, and whether it is exclusive.
- Deposit already paid
- If a booking deposit was paid, show it so the amount due is only what remains.
Session fees and what comes after
Most photographers charge a flat fee for the shoot itself and bill editing, retouching and extra images on top. Keeping them on separate lines shows the client that the shoot was the fee and the rest was the work they chose to add.
Sales tax
In some places prints and other physical products are taxed differently from services. This template has no tax line. If you have to collect sales tax, check your local rules and use an invoice that can show it.
Questions
More on writing invoices in the guides.
What should a photography invoice include?
The shoot date and location, the session fee, editing or retouching charges, the number of images delivered, any travel or other costs, a deposit already paid, the total due, and how the images may be used if you license them.
How do I bill for a booking deposit?
Send a separate invoice for the deposit when the client books. On the final invoice, list the full fees and show the deposit as already paid, so the amount due is the remainder.
Can this template add sales tax?
No. It has no tax line, and amounts are in US dollars. If you need to show sales tax on prints or products, this template is not the right one for that invoice.
Related templates
Beyond a template
Have the lines written from your notes.
A template still leaves the writing to you. With a free Sandglass account you paste the notes you kept, a time-tracker export or a git log, enter your hours and rate, and it drafts the dated lines. Then it emails the invoice and tracks whether it was paid.