Video editing invoice template
An invoice for editing work: the edit on dated hourly lines, extra versions at a price each, and a music license at cost. Fill in your own and save it as a PDF.
Opens in the free invoice generator. No account, and nothing you type is sent anywhere.
What to put on it
- Which video, and how long
- Name the project and the running time on the line. An editor with several jobs for one client needs each invoice tied to one of them.
- Which cut
- “Second cut with your notes” tells the client where their feedback went and how many rounds have been used.
- Versions and formats
- Extra cuts, aspect ratios and captioned versions are separate pieces of work. List each kind with a quantity and a price.
- Licensed music and footage
- Put each license on its own line at the amount paid, and say what it covers.
Hourly, per project or per finished minute
Editors bill all three ways. Hourly suits work where the amount of footage and feedback is unknown. A per-project or per-minute price is a flat-fee line. Rounds of changes beyond what was agreed go on hourly lines.
Rounds of revisions
Agree how many rounds are included before you start. On the invoice, name the round on each line. When a job goes past the included rounds, the extra lines explain themselves.
Questions
More on writing invoices in the guides.
How do I invoice for video editing?
Name the video and its length, then list the edit as dated hourly lines or as a flat project fee. Add separate lines for extra versions and for licenses bought for the project.
How do I charge for extra versions of a video?
As a quantity at a price: three vertical cuts at a price each. It is clearer than folding them into the hours, and the client can see what each added version costs.
Should a music license be on the invoice?
Yes, as an expense on its own line at what you paid, with a note of what the license covers. The client then has a record that the music was licensed.
Related templates
Beyond a template
Have the lines written from your notes.
A template still leaves the writing to you. With a free Sandglass account you paste the notes you kept, a time-tracker export or a git log, enter your hours and rate, and it drafts the dated lines. Then it emails the invoice and tracks whether it was paid.